A weekly coordination meeting keeps trades aligned. Here is how to run one that helps.
In this article
Why it matters
Trades working in the same space create conflicts: access, sequencing and materials. A weekly meeting surfaces problems before they cost days. It builds accountability.
Attendees
Superintendent and foremen of active and upcoming trades.
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Look-ahead
Review the next two to three weeks.
Constraints
Missing information, materials and inspections.
Safety
Share hazards and incidents.
Quality
Discuss recurring issues.
Action items
Each item has an owner and a date.
Short meetings
Thirty to forty-five minutes.
Minutes
Send notes the same day.
An example
On a medical office project, weekly meetings revealed that ductwork would block ceiling framing. Resequencing avoided a week of rework.
Where to start
Schedule a recurring meeting on your active job and use a standard agenda.
Common mistakes
Long meetings without action items and foremen not attending.
Know your numbers
Track open action items and how many close by the next meeting.
A toolbox for the office
A standard agenda: safety, look-ahead, constraints, quality, action items. Same order every week.
Run tighter jobs and win the right ones.
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Frequently asked questions
Who should attend a weekly subcontractor meeting?
The superintendent and the foremen of active and upcoming trades, plus the project manager when needed.