Owners use requests for proposal when they care about more than the lowest number. A clear, specific response shows the owner how your team will deliver their project.
In this article
Decide to pursue
Check fit, size, location and your chances before spending days on a response.
Read every requirement
Make a checklist of required sections, forms, page limits and the deadline.
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Team
Show the people who will actually run the job, with relevant projects.
Relevant experience
Pick projects similar in type and size. Include owner references.
Approach
Explain how you would handle this project's specific challenges: phasing, schedule, occupied buildings.
Schedule and price
Follow the format requested. Make assumptions and exclusions clear.
Submit on time
Late or incomplete responses are often disqualified. Plan to finish a day early.
Common mistakes
Generic boilerplate, ignoring the evaluation criteria and missing required forms.
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Frequently asked questions
How long should an RFP response be?
As long as the RFP asks and no longer. Follow page limits and the required format exactly, and make every page about the owner's project.