Employment verification rules apply to every contractor. Here is the basic picture.
In this article
Why it matters
Employers must verify that new employees are authorized to work in the US. Construction is a frequent focus of audits. Mistakes can lead to fines.
Form I-9
Required for every new employee.
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Timing
Complete within the required deadlines after hire.
Documents
Employees choose acceptable documents from the official lists.
E-Verify
Required by some states and federal contracts, voluntary elsewhere.
State rules
Check your state's requirements.
Subcontractors
Each employer verifies its own employees. Contracts may require proof.
Storage
Keep forms for required periods and protect privacy.
Self-audits
Review forms periodically and fix errors properly.
Non-discrimination
Don't request specific documents or treat workers differently.
An example
A contractor did an internal I-9 review and found missing signatures. Correcting them before an audit avoided penalties.
Where to start
Review your last 20 hires' I-9 forms and check your state's E-Verify rules. Get legal advice when unsure.
Know your numbers
Track the share of new hires with complete forms within the deadline.
A toolbox for the office
A hiring checklist that includes the I-9 step on day one prevents most errors.
Run tighter jobs and win the right ones.
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Frequently asked questions
Do all employers need to complete Form I-9?
Yes. US employers must complete Form I-9 for each new employee to verify identity and employment authorization, within required deadlines.