Software helps only when the schedule is updated and shared.
In this article
Why software
Schedules in heads or on whiteboards break down as projects grow.
CPM or simple
Match the tool to project needs.
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Look-aheads
Three-week plans from the master schedule.
Sharing
Subs see their dates.
Updates
Weekly progress.
Training
Superintendents must use it.
Contract requirements
Some owners require formats.
Where to start
Pick one active project, build its schedule in the new tool and update it every Friday for a month.
An example
A contractor moved from whiteboards to shared scheduling software with weekly updates. Subcontractors arrived on the right days more often.
What to track
Track schedule updates per week, planned vs actual completion and subcontractor no-shows.
Questions to ask
Who updates the schedule? Do subs see the look-ahead? Does the contract require a specific format?
Common mistakes
Buying software nobody is trained to use, building a detailed schedule once and never updating it, and keeping the schedule hidden from the subcontractors who need it most.
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Frequently asked questions
Which scheduling software should a contractor use?
It depends on project size and contract requirements. Large or public projects may require CPM software; smaller projects may work with simpler tools as long as the schedule is updated and shared.