Bid invitations arrive from many places with different deadlines. A shared bid calendar keeps the estimating team organized and helps the company choose which bids to chase.
In this article
Capture every invitation
Log each bid invitation with owner, project, size and source.
Key dates
Due date, pre-bid meeting, site visit, RFI deadline and addenda.
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Estimator workload
Assign each bid and see who is overloaded before it's too late.
Go or no-go
Mark the decision and the reason for each invitation.
Subcontractor outreach
Schedule when to send invitations to subs and when to follow up for quotes.
Results
Record win or loss, the winning number when available and lessons learned.
Review monthly
Look at win rate by client and project type. Chase more of what you win.
Common mistakes
Dates in email inboxes, no owner for the calendar and no record of results.
Run tighter jobs and win the right ones.
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Frequently asked questions
Who should own the bid calendar?
The chief estimator or an estimating coordinator. One person keeps it accurate, and everyone else reads from it.